Cookies policy

Purpose

This Cookies Policy explains how Reshape Systems use cookies and similar technologies when you visit our website.

We are committed to protecting your privacy, ensuring transparency regarding our data processing activities, and maintaining appropriate technical and organizational safeguards for the information entrusted to us. Our privacy and information security practices are designed to support compliance with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 ("GDPR"), and are aligned with recognized information security best practices.

What Are Cookies?

Cookies are small text files placed on your computer, smartphone, or other device when you visit a website. Cookies enable websites to function correctly, improve security, remember preferences, and, where appropriate, collect information about how visitors interact with the website.

Cookies may be:

  • Session cookies, which expire when you close your browser.

  • Persistent cookies, which remain on your device until they expire or are deleted.

  • First-party cookies, set by our website.

  • Third-party cookies, set by service providers supporting our website.

Cookies We Use

Our website is hosted on Squarespace and uses cookies necessary to provide secure and reliable website functionality.

Strictly Necessary Cookies

These cookies are essential for the operation and security of the website and cannot be disabled through our cookie preference tool. They enable core functionality including:

  • Website security

  • Session management

  • Load balancing

  • Fraud prevention

  • Cookie preference storage

  • Basic website functionality

These cookies are processed on the basis of our legitimate interest in operating a secure and functional website, or because they are technically necessary to provide the service requested by the visitor.

Analytics Cookies (if enabled)

Where enabled, analytics cookies help us understand how visitors interact with our website by collecting aggregated statistical information.

Analytics cookies are only activated after you have provided your consent through our cookie banner where required under applicable law.

We do not use analytics cookies to identify individual visitors.

Marketing and Advertising Cookies

Our website does not currently use cookies for targeted advertising, behavioural profiling, or cross-site marketing.

Should this change in the future, this Cookies Policy will be updated and your consent will be obtained before such cookies are placed on your device where required by law.

Personal Information Submitted Through Our Contact Form

Our website collects personal information only when you voluntarily submit our contact form.

The information collected may include:

  • Full name

  • Email address

  • Job position

  • Company

  • Preferences or information you choose to provide

This information is not collected through cookies.

We process this information solely for legitimate business purposes, including:

  • Responding to your enquiries;

  • Providing requested information or services;

  • Managing our relationship with prospective or existing clients;

  • Maintaining records of communications where appropriate.

We do not sell personal information or use it for automated decision-making or profiling.

For further information regarding our processing of personal data, please refer to our Privacy Notice.

Legal Basis for Cookie Processing

Where applicable under the GDPR, we process cookies on the following legal bases:

  • Strictly Necessary Cookies: Legitimate interests or necessity for providing the requested website service.

  • Analytics Cookies: Your consent.

  • Future Non-Essential Cookies: Your consent.

You may withdraw your consent at any time without affecting the lawfulness of processing carried out before its withdrawal.

Managing Cookie Preferences

Upon your first visit to our website, you may be presented with a cookie consent banner allowing you to:

  • Accept all cookies;

  • Reject non-essential cookies; or

  • Manage your cookie preferences.

You may also delete or block cookies through your browser settings.

Please note that disabling strictly necessary cookies may impact the availability or functionality of certain website features.

Third-Party Services

Our website is built and hosted using Squarespace.

Depending on the configuration of the website, Squarespace may process certain technical information necessary to provide hosting, security, content delivery, and website functionality.

If additional third-party services (such as analytics providers, embedded media, or marketing platforms) are introduced in the future, this Cookies Policy will be updated accordingly.

Data Security

We implement appropriate technical and organizational measures designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or unauthorized access.

Our information security program includes administrative, technical, and physical safeguards that are designed in accordance with recognized industry standards and risk-based security practices.

International Data Transfers

Where personal information or cookie-related data is transferred outside the European Economic Area, the United Kingdom, or Switzerland, we ensure that appropriate safeguards are implemented in accordance with applicable data protection laws. Such safeguards may include Standard Contractual Clauses adopted by the European Commission or other legally recognized transfer mechanisms.

Your Privacy Rights

Subject to applicable law, you may have the right to:

  • Access your personal information;

  • Request correction of inaccurate information;

  • Request deletion of your personal information;

  • Restrict or object to certain processing activities;

  • Withdraw consent where processing is based on consent;

  • Request data portability;

  • Lodge a complaint with your competent data protection authority.

Policy Updates

We may update this Cookies Policy periodically to reflect legal, technical, or operational changes.

The latest version will always be published on this page together with the updated revision date.

Contact Information

If you have questions regarding this Cookies Policy or our privacy practices, please contact us: contact@reshape.systems

If applicable, requests relating to data protection may also be directed to our Data Protection Officer or designated privacy contact.